Financial Reports
Comprehensive financial reporting across your organization, including balance summaries, spending lines, cash reconciliations, and analytics dashboards.
Accessing Financial Reports
- Navigate to Reports in the sidebar
- Click the “Finanzas” tab (5th tab)
- Choose from three sub-tabs described below
Sub-Tabs
Balance General
Organization-wide financial summary providing a high-level view of income versus expenses.
What it shows:
- Total income and total expenses for the selected period
- Net balance (income minus expenses)
- Monthly trend chart comparing income vs. expenses over time
- Year-to-date cumulative totals
Use cases:
- Monthly financial review meetings
- Quick health check of organizational finances
- Identifying months with unusually high expenses
Budget Utilization Panel
Displayed within the financial reports area, this panel shows progress bars for each active budget.
What It Shows
- One progress bar per active budget
- Current spending vs. budget limit
- Color coding based on utilization level:
| Color | Utilization | Meaning |
|---|---|---|
| Green | Below 80% | On track |
| Yellow | 80% - 99% | Approaching limit |
| Red | 100%+ | Over budget |
How It Calculates
For each budget, the panel sums all invoice amounts linked to that budget (using the invoice-budget relationship). When an invoice is linked to a budget but has no specific allocation amount, the invoice’s total amount is used as fallback.
Recurring Contracts Panel
Groups invoices that share a recurringGroupId to show ongoing contractual obligations.
What It Shows
- Collapsible groups, one per recurring contract
- Contract value — the recurring invoice amount
- Frequency — Monthly, Quarterly, Biannual, Annual, or Custom
- KPI cards summarizing total recurring obligations
- Individual invoices within each group
Recurring invoices are regular invoices with isRecurring: true and a shared recurringGroupId. They follow the same approval workflow as one-time invoices.
Invoice Analytics
The Invoice Analytics dashboard (accessible from the Reports page) provides visual analysis of all invoices.
Key Visualizations
| Chart | Description |
|---|---|
| Status Distribution | Donut chart showing invoices by status (Pending, Verified, Approved, Executed) |
| Monthly Trends | Line chart of invoice volume and amounts over time |
| Top Vendors | Ranked list of vendors by total spend |
| Category Breakdown | Bar chart of spending by expense category |
| Outstanding Invoices | Summary of invoices awaiting approval or payment |
Crew Analytics
Crew-related financial metrics available within the reports section.
| Metric | Description |
|---|---|
| Headcount by Status | Active, On Vacation, Sick Leave, Terminated counts |
| Salary Trends | Monthly total payroll over time |
| Department Costs | Payroll and expenses broken down by department |
Trip Analytics
Operational trip data with financial context.
| Metric | Description |
|---|---|
| Cost per Destination | Average spending by trip destination |
| Guest Statistics | Number of guests per trip, average group size |
| Distance Metrics | Nautical miles traveled, fuel cost per mile |
Best Practices
Financial Reporting Tips
- Assign spending lines — Ensure all invoices have a spending line assigned for accurate cost center reporting
- Close reconciliations monthly — Run the Cierres de Caja workflow at least monthly to keep books clean
- Monitor budget utilization — Check the budget panel weekly to avoid overspending surprises
- Review recurring contracts — Use the recurring panel to understand fixed obligations before budgeting
- Cross-reference sources — Compare Invoice Analytics with Yacht Analytics to ensure consistency
- Export for audits — Generate PDF reports for external auditors or financial advisors
Related Documentation: