Asset Types

SOPHIOS supports four distinct asset types, each with specialized features optimized for its use case.

Yachts

Overview

Asset Type: YACHT Icon: 🛥️ Best For: Superyachts, motor yachts, sailing yachts, catamarans

Key Features

• Crew Management - Full HR system for yacht crew
• Trip Management - Voyage planning and logging
• Equipment Tracking - Marine equipment catalog
• Maintenance - Hull, engines, systems maintenance
• Marina/Port Fees - Berth fees and port expenses
• Fuel Tracking - Fuel consumption and costs

Typical Specifications

• Length Overall (LOA) - Total length in meters/feet
• Beam - Width at widest point
• Draft - Depth below waterline
• Gross Tonnage - Official tonnage
• Flag State - Registration country
• Classification - Lloyd’s, ABS, etc.
• Cabins - Guest and crew cabins
• Maximum Speed - Top speed in knots
• Cruising Range - Nautical miles at cruise speed

Common Expense Categories

• Fuel and lubricants
• Marina/berth fees
• Crew salaries
• Maintenance and repairs
• Insurance
• Catering and provisions
• Navigation and communication
• Safety equipment
• Classification surveys

Private Jets

Overview

Asset Type: JET Icon: ✈️ Best For: Private jets, turboprops, helicopters, aircraft

Key Features

• Flight Crew Management - Pilot and cabin crew tracking
• Flight Hours - Total time, cycles tracking
• Maintenance Intervals - Hour-based maintenance scheduling
• Hangar Management - Storage and hangar fees
• Trip Logging - Flight logs and routes
• Regulatory Compliance - FAA/EASA compliance tracking

Typical Specifications

• Make & Model - Manufacturer and model (e.g., Gulfstream G650)
• Tail Number - Registration (e.g., N12345)
• Serial Number - Aircraft serial number
• Total Time - Total flight hours
• Year of Manufacture - Build year
• Home Base - Primary airport (ICAO code)
• Range - Maximum flight range
• Passenger Capacity - Number of seats
• Cruise Speed - Normal cruising speed

Common Expense Categories

• Fuel (Jet-A, AvGas)
• Hangar and parking fees
• Crew salaries (pilots, cabin crew)
• Maintenance and inspections
• Insurance (hull, liability)
• Landing and handling fees
• Catering and supplies
• Navigation and communications
• Annual inspections and certifications

Properties

Overview

Asset Type: PROPERTY Icon: 🏰 Best For: Villas, estates, apartments, commercial properties

Key Features

• Facility Management - Building systems and utilities
• Staff Management - Housekeeping, maintenance, security
• Vendor Management - Service providers and contractors
• Maintenance Scheduling - HVAC, plumbing, electrical, landscaping
• Occupancy Tracking - Usage and rental tracking
• Utility Monitoring - Electricity, water, gas consumption

Typical Specifications

• Address - Full property address
• Property Type - Villa, apartment, estate, commercial
• Square Meters/Feet - Total area
• Land Size - Lot or plot size
• Bedrooms/Bathrooms - Room count
• Year Built - Construction year
• Architectural Style - Design style
• Deed/Title Number - Legal registration

Common Expense Categories

• Utilities (electricity, water, gas)
• Property management fees
• Staff salaries (housekeeping, security, gardening)
• Maintenance and repairs
• Insurance (property, liability)
• Property taxes
• Landscaping and pool maintenance
• Security systems
• HOA fees (if applicable)

Luxury Vehicles

Overview

Asset Type: VEHICLE Icon: 🚗 Best For: Supercars, classic cars, luxury vehicles, specialty vehicles

Key Features

• Mileage Tracking - Odometer readings
• Service History - Maintenance log
• Storage Management - Garage and climate control
• Usage Logging - Trip logging
• Documentation - Registration, insurance, certificates
• Collection Management - For multi-vehicle collections

Typical Specifications

• Make & Model - Manufacturer and model
• VIN - Vehicle Identification Number
• Year - Model year
• Color - Exterior color
• Engine - Engine type and displacement
• Horsepower - Power output
• Transmission - Manual/automatic, gears
• Mileage - Current odometer reading

Common Expense Categories

• Fuel
• Insurance (comprehensive, collector)
• Maintenance and service
• Storage fees (garage, climate control)
• Registration and taxes
• Detailing and cleaning
• Tires and consumables
• Parts and accessories
• Transportation (shipping, enclosed transport)

Choosing the Right Type

Decision Guide

Type-Specific Modules

Different asset types have access to different features:

✅ = Full support ⚠️ = Partial support ❌ = Not applicable

Customizing Asset Types

Category Templates

Each asset type comes with pre-configured expense categories:

Yacht Categories:

• Fuel & Lubricants
• Marina/Port Fees
• Crew Salaries
• Maintenance
• Insurance
• Provisions

Jet Categories:

• Fuel (Aviation)
• Hangar Fees
• Crew (Flight)
• Maintenance
• Landing Fees
• Insurance

Property Categories:

• Utilities
• Property Management
• Maintenance
• Insurance
• Taxes
• Landscaping

Vehicle Categories:

• Fuel
• Insurance
• Service & Maintenance
• Storage
• Registration
• Detailing

Switching Asset Types

If you need to change an asset type:

1. Create new asset with correct type
2. Manually migrate critical data
3. Archive old asset
4. Contact support for assistance with complex migrations

Best Practices by Type

Yachts

• Track engine hours religiously for maintenance
• Log all trips with waypoints
• Maintain crew certifications up-to-date
• Document all refits and upgrades
• Keep classification certificates current

Jets

• Monitor flight hours and cycles
• Track maintenance intervals precisely
• Maintain airworthiness certificates
• Log all flights with route details
• Keep pilot certifications current

Properties

• Schedule preventive maintenance (HVAC, plumbing)
• Track utility usage for cost optimization
• Maintain vendor contracts
• Document all renovations
• Keep insurance and tax records organized

Vehicles

• Log service history completely
• Track mileage accurately
• Store in climate-controlled environment (for classics)
• Maintain insurance (consider agreed value)
• Document provenance and modifications